Effective Date: September 15, 2023

Workforce Wellness Inc. is dedicated to fostering a safe, respectful, and productive environment within our people management software, which includes various features designed to enhance the professional growth and well-being of employees. These Rules of Conduct outline expectations and guidelines for the use of our software by employees of enterprises. By accessing and using any feature within our software, you acknowledge your commitment to adhere to these rules. Failure to comply may result in disciplinary actions, including suspension or termination of your access to our software.

1. Purpose of the Community Portal

The Community portal serves as a valuable platform for employees of enterprises to connect, collaborate, and share information related to their professional activities. It acts as a private social network, enhancing communication and productivity within organizations.

2. Respectful Behavior

a. Definition: Respectful behavior entails treating all users with professionalism, courtesy, and dignity. This includes refraining from any form of discriminatory, harassing, threatening, or abusive language or behavior.

b. Examples: Discriminatory language, slurs, or derogatory comments based on race, gender, religion, age, sexual orientation, disability, or any other protected characteristics.
Bullying, harassment, or offensive comments directed at colleagues.

c. Professional Disagreement: While open and respectful discussion is encouraged, users must avoid personal attacks, name-calling, or the use of offensive language when expressing disagreements.

3. Privacy and Data Security

a. Definition: Upholding privacy and data security involves safeguarding personal and company information, as well as respecting confidentiality.

b. Examples: Do not share personal or sensitive information about colleagues without their explicit consent. Refrain from disclosing sensitive company data, proprietary information, or any information not intended for public consumption.

c. Legal Compliance: Users must adhere to all applicable local, state, and federal laws and regulations, including but not limited to data protection and privacy laws.

4. Appropriate Content

a. Definition: Content posted on the Community portal should be professional, respectful, and relevant to work-related discussions.

b. Examples: Do not post offensive, defamatory, or obscene content. Approach sensitive topics such as politics, religion, or controversial social issues with caution, avoiding personal beliefs or engaging in heated debates.

5. Use of Messaging and Activity Feed

a. Definition: Messaging should primarily serve work-related purposes, and personal conversations during work hours should be kept to a minimum.

b. Examples: Use messaging for work-related discussions, inquiries, or coordination. Ensure that activity feed posts contribute to professional development, knowledge sharing, or collaborative projects.

6. Reporting Violations

If you come across any content or behavior that violates these Rules of Conduct within any feature of our software, please report it promptly to the appropriate administrator or the Workforce Wellness Inc. support team.

7. Consequences of Violations

a. Definition: Violations of these Rules of Conduct may result in disciplinary actions. These actions can include verbal warnings, written warnings, temporary suspension, or termination, depending on the severity and recurrence of the offense.

b. Acknowledgment: By using any feature within our software, users acknowledge that violations may lead to disciplinary actions and, in severe cases, legal consequences.

8. Additional Features of the Software

In addition to the above, Workforce Wellness Inc. offers various features within the software, each with specific guidelines:

AI Coach

a. Purpose: The AI coach is a resource for professional development and support. Users should utilize it to enhance their skills and well-being.

b. Respectful Interactions: Interact with the AI coach respectfully, refraining from abusive or offensive language.

Academy (Courses and Skill Improvement)

a. Purpose: The Academy is designed for continuous learning and skill improvement.

b. Appropriate Use: Enroll in courses and engage in learning activities relevant to your job responsibilities.

Internal Job Board

a. Purpose: The internal job board facilitates career advancement within your organization.

b. Professional Conduct: When applying or posting job listings, maintain professionalism and adhere to company policies regarding internal job postings.

Access to Live Coaches and Experts

a. Purpose: Live coaches and experts provide valuable guidance and insights.

b. Respect for Expertise: Interact with coaches and experts respectfully, valuing their knowledge and experience.

Vendor Marketplace

a. Purpose: The vendor marketplace offers access to external resources and services.

b. Ethical Conduct: When engaging with vendors, ensure ethical business practices and adhere to your company’s procurement policies.

Access to Mentors

a. Purpose: Mentors offer guidance and support for personal and professional growth.

b. Respectful Mentorship: Maintain a respectful and professional relationship with mentors, acknowledging their voluntary support.

Hybrid Scheduling for Employees

a. Purpose: Hybrid scheduling allows flexibility in work arrangements.

b. Compliance: Adhere to your organization’s scheduling policies and ensure proper communication regarding work arrangements.

Discussion Boards

a. Purpose: Discussion boards facilitate knowledge sharing and collaboration.

b. Respectful Dialogue: Engage in discussions respectfully, avoiding offensive or disrespectful comments.

Workshops

a. Purpose: Workshops provide opportunities for skill development and collaboration.

b. Active Participation: Attend workshops actively, contribute constructively, and respect the facilitator’s guidance.

Amendments to Rules

Workforce Wellness Inc. reserves the right to update these Rules of Conduct periodically to reflect changes in our software, policies, or legal requirements. Users will be notified of any changes, and it is their responsibility to review and adhere to the updated rules.

User Feedback

We actively encourage users to provide feedback on the Rules of Conduct and the software, including its various features, to facilitate continuous improvement. Your input is highly valued and helps us create a better experience for all.

Conclusion

By using any feature within our software, you acknowledge that you have read, understood, and agreed to adhere to these comprehensive Rules of Conduct. Your commitment to respectful and professional behavior within the software and its features is essential for creating a positive, inclusive, and productive work environment for all users.

Please direct any questions or concerns regarding these rules to the Workforce Wellness Inc. support team. Thank you for your cooperation in maintaining a healthy, collaborative, and secure workplace.